2005 NCMA Board Meeting – Phone Conf.

Dec. 15, 2005
Attendees:
Scott Huston, Karen Neal, Ron Kimmell, Mark Seng, Mark Richardson, Bob Waibel, Jason Homenick, Loanne Papas

Absent: Tim Hardin, Chris Nierintz

Minutes:

Meeting Opened –1:30 PM EST, Dec. 15           

•  As of Nov. 30, 2005: Total Current Assets - $160,333
• Total Liabilities - --
• Total Net Assets - $160,333
• Total Liabilities & Net Assets – $160,333
• Total Revenue - $16,793
• Total Expenses - $108
• Change in Net Assets – $16,685
• Net Assets, Beginning of the Year – 143,648
• Net Assets, for two month, ending November 30, 2005 – 160,333
• Dues are coming in sooner than last year.  Everyone agrees that this is the result of Karen getting the billings out earlier this year.  Kudos Karen!
• Ron commented that we don’t have next year’s budget set up yet.  Scott has an action item to itemize the past year’s expenses for projecting next year’s budget.  Chris, Ron and Scott will work up a draft budget before the January board meeting.   

• Member billings are out.
• Membership dues are coming in already.
• The New Member Packets are up to date with the correct email and phone numbers.  Bob will contact Chris and have about a dozen of each sent to the new board members.

• Mark is looking for conference information for the January Newsletter.  Need any information on speakers, topics, etc.  Mark S. indicated he would provide the details that are available at this time.
• The new final deadline for this Newsletter is January 6th.
• This Newsletter will contain a reminder for the membership to submit nominations for the Hall of Fame Award.
• Mark S. indicated that Roger Garite has offered to assist with the show planning and scheduling, if needed.

• No report.

• Scott discussed his research on the alternatives for future conference sites.  He has found that rates have increased significantly.  He will have a number of proposals for the board’s review and discussion at the January board meeting.

• Jason
• Three of last year’s judges for the paper catalogs have agreed to do it again this year.  Jason will act as a fourth judge.
• Jason, with Mark’s help, will send an email to the membership by Dec. 23rd; that outlines the catalog judging criteria, contacts and timelines for submission.  A hard copy letter will be sent giving this information in January.  Karen will provide the email addresses for all new members to update the master email address file used for this mailing.
• The submission deadline is set for February 17th.
• Mark R. will work with AAIA to get the criteria and forms posted on the website.
• The board will review the proposed updates to the paper catalog judging criteria at the January meeting.  These changes will be presented to the membership for a vote at the next conference.
• Loanne
• No report.
• Tim
• No report.

• Mark, Tim and Chris worked on the details for the sessions at the 2006 Conference.  Mark’s summation follows:
• The focus for the last two Conferences has been on the standards.  This year’s Conference will focus on; if the standards are adopted, what benefits will the catalog data standards give beyond improving the processes for updating application data accuracy and speed.  One important area would be in Category Management initiatives.
• Sunday’s Agenda: The first speaker will be Scott Lucket.  He will give an update on the state of the standards and make a tie-in to Category Management.
• The second speaker will discuss Category Management.  Who uses it, and what is done with it etc.
•  After the break there will be three twenty-five minute presenters, likely from Wards Automotive, RL Polk, and NPD.  These speakers will discuss how standardized ACES and PIES data, coupled with market knowledge, can be used for the benefit of Category Management initiatives.
• The final presenter Sunday morning will be a member user (i.e. Tim Hardin) with experience in working with customers on Category Management initiatives.
• Sunday afternoon will have three knowledge sessions covering the subjects of PIES, ACES, and Category Management.
• Other presenters may include Bob Moore to give an update on the status of the scooping study commissioned by MEMA, AAIA and SEMA on the “Aftermarket Data Trust”; which is now being referred to as the “Automotive Data Visioning” initiative.
• Other sessions could include a roundtable Q & A session on the status of ACES and PIES. 
• Everyone agrees this is an excellent Conference agenda.  Great work Mark, Tim, and Chris.

Meeting closed @ 3:00 PM.

• 2006 Conference (cont'd)
  • Scott will prepare a detailed report of the 2005 conference expenses.
  • Mark Seng, Scott, Ron, and Chris will prepare a proposed 2006 budget for board review and approval at a phone conference meeting, to be scheduled by Mark.
  • Sponsorship Fee Adjustments:
  • To make breakfast sponsorships more in line with hospitality suites, change the fees for Sunday morning breakfast to $750. Motion to accept Ron. Chris 2nd. Motion passed.
  • Sunday night dinner and auction sponsorship will be offered at $3,000 for a single sponsor and $1,500 for each of two sponsors.
  • All vendor sponsorships will be offered on a first come, first served basis; when registration information is sent out.
  • Mark will ask Tim Hardin to head up the Hall of Fame & Distinguished Service Award nomination committee. Possible names: John Boddar, Doug Harris, Don Harrison, John Perillo and Chuck Allwin.

•  Scott will prepare a detailed report of the 2005 conference expenses.

•  Mark Seng, Scott, Ron, and Chris will prepare a proposed 2006 budget for board review and approval at a phone conference meeting, to be scheduled by Mark.

•  Sponsorship Fee Adjustments: